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MyRent ™ allows you to enter and/or modify vehicles:

Path: FLEET > Vehicles > List

The screen shows all the vehicles that are currently registered in the system,

the vehicles available have a white background while the vehicles highlighted in pink are those that are currently outside, so busy with a rental or with an internal movement.


  • Percorso FLEET > Vehicle > New
  • click on New Vehicle Type

In the CREATE VEHICLE TYPE screen there are several tabs:

In the Vehicle tab, fill in the required fields *

  • Company Name enter the company which own the vehicle
  • Manufacturer is the manufacturer of the vehicle
  • Version
  • Model
  • Engine Size
  • Plate Number
  • Km the mileage is mandatory to keep track of the kilometers traveled over time – enter the vehicle’s starting km.
  • Fuel Type: diesel, gasoline, etc.
  • Tank Capacity enter the Liters of fuel that the tank can contain; by setting this info the tank level is calibrated.
  • Group the vehicle must be associated with the Group (which will have been created previously) if this data is not present, the vehicle card is not saved.
  • Location select the location to which the vehicle belongs. If the location reserced is not present among those listed in the drop-down menu, a new location must be created
  • Owner could be the company or a leasing company, this data allows you to monitor the owned and non-owned fleet.

The ownership of the vehicle must be configured in CONFIGURATIONS < Fleet <Car owners < New – (in the CREATE CAR OWNERS screen I will insert the Company field)

Other fields that may interest me:

  • QOV enter the current value of the vehicle.
  • Tracking System if I have integration with GPS
  • Vehicle Usage is an additional filter visible from the calendar that serves to indicate that a given vehicle has a specific use: eg. courtesy car.

About the other tabs:

  • Other Information I can insert further technical specifications of the vehicle
  • Technical is for data entry for vans
  • Financial is for data that contain agreements with other companies: such as the inflating and deflating dates, the rents paid, the mileage included, the excess that the rental company charges in case of overrun, etc.
  • in this screen it is important to enter:
    Max total km which will set an alert when the max total km is reached,
    Start of Purchase Agreement (supply) and Estimated End of Contract

→ it is on the basis of these dates that the system will calculate the deflotation of the vehicles, making them available in the calendar.

→ at the expiry of the date entered, the vehicle will no longer be present in the calendar and therefore can no longer be rented

→ If I do not enter the date, the system automatically sets 6 months.

As for the other tabs below:

  • Sales is for managing the sale of the vehicle when you want to sell it
  • Damage is the list of damages entered
  • exp. enter all deadlines relating to the vehicle: insurance, inspection tax, coupon. (For more info: Deadlines)
  • Document I can attach any file relating to the vehicle (i.e. vehicle registration document) and add the description;
    this operation can also be done from the app by clicking on the camera icon and then uploading the file
  • Movement I find the history of all vehicle movements
  • Safety & Quality for insertion of the quality control card
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