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MYRENT ENTERPRISE WEB X FEATURES

MyRent Enterprise Web X is a new evolved web platform of MyRent software, one of the best rental management programs.
Born from a long experience of Dogma Systems in providing IT solutions for rental, today it is proposed as the best solution to manage strategic corporate networks and integrations with the web world.

Discover all the resurces that you can have!

USERS

You can create dedicated accesses for each user, with customized permissions and different MyRent uses depending on the hierarchical structure of the company.

CALENDAR PLANNING

The intuitive calendar helps you quickly manage shifts between locations, bookings and contracts. With just one click of MyRent you can check when a vehicle is available, booked or rented.

INTERACTIVE CALENDAR

With a simple click of the calendar selection, you can decide whether to make a reservation, a contract, a movement or a quote.

FLEET 

You can customize your fleet by creating your own groups for the categories you have, to which you can assign dedicated compensation penalty policies.The vehicle card allows you to keep track of multiple different information:brand, model, version, color, kilometers, fuel level, number of parking at the airport, date of purchase, date of exit from the planned fleet.

CUSTOMER MASTER DATA

Whether it’s a natural person or a legal entity, you can enter all the data with a few intuitive steps. Find all the World’s countries  preloaded and have the automated  calculation of tax code.

SWIPE READER

To enter credit card information quickly and correctly, you can swipe it in the device, so that the data is stored at best.

QUOTES AND RESERVATIONS

CALCULATE THE QUOTE

Do not worry! Since you have preset the price lists, MyRent will take care of telling you the rental price of the vehicle. You can give all the information to your customers with details of the optionals and apply dedicated discounts.

CREATE THE RESERVATION

You can receive your reservation from the online booking module on internet, from the XML integration or you can create it directly by hand.MyRent guides you step by step until the definition of all the necessary information when the vehicle is rented.

PRINT THE RESERVATION

Print the reservation with all the necessary references to your client to go pick up your vehicle.

DEFINE PRICES, OPTIONALS AND REGISTER PAYMENT

Select the agreements with differentiated price lists, define discounts and keep track of prepaid cards.You can define additional options in addition to those already included and you can proceed with payment.

MANAGEMENT OF THE USE OF THE FLEET

MyRent allows you to monitor the booking status you are receiving. You can use different features that will allow you to better organize future car arrivals.


Rental Agreement

CREATE CONTRACTS

Assign the vehicle you think is most appropriate and transfer the booking into a contract. Or you can create the contract from the calendar: MyRent will let you find the data already uploaded by the group, license plate, location and rental days.

PRINT THE RENTAL AGREEMENT AT CHECK OUT

We have several contract models available to choose the one you prefer. You can decide to print the version in Italian, English or other languages. It is sufficient that you send us the translation

CHECK THE STATUS OF THE VEHICLE AT CHECK-OUT

MyRent allows you to see all the damage already recorded and to be repaired in the vehicle data. You can print the status of the vehicle during check-out in a real and visible way to the customer.

DIGITAL SIGNATURE SYSTEM

You can have the crental agreement printed with the digital signature device. It encrypts biometric data so that the signature will have legal value and records them.You can choose to purchase an additional device or the use the digital signature via the MyRent App.

REGISTER THE CASH

You can proceed with the registration of the collection, indicating the amount you take as a deposit and the rental amount.

You can also get paid an advance and then record the balance when the vehicle returns.

In any case, during registration, MyRent will automatically create the first payment receipt and keep an account of the difference in the amount still to be paid.

CASH REGISTER

You can proceed with the registration of the payment, indicating the amount you take as a deposit and the rental amount. You can also get paid an advance and then record the balance when the vehicle returns. In any case, during registration, MyRent can automatically create the first payment receipt and keep an account of the difference in the amount that still has to be paid.

MANAGE THE PREPAID

If you have an agreement with tourist agencies or have chosen to integrate MyRent with XML platforms for Tour Operators, you can manage prepaid cards. MyRent will keep note of the number of the generated voucher and will bill the customer only for any additional optionals requested after the booking.

CREDIT CARD

You can record credit card information to keep track of both the security deposits and the payment received with the POS. For pre-authorizations you can keep two credit cards.

MANAGE THE PAYMENT WITH THE VIRTUAL POS 

We have integrated MyRent with Virtual POS, which is compatible with all banks.You can manage pre-authorizations, blocking and unblocking the card, debiting the rental for difference.Credit card data will be tokenized as required by current GDPR legislation, to be reusable even in the future in the event of fines being debited.

REGISTERS AND CATEGORIZE DAMAGES

Thanks to the damage matrix you can create your damage categorization with gravity and price level.You can also associate the photos of the damage themselves.

PRINT THE RETURN

You can print the return contract with the data of the new damages.In this way you can let your customer directly sign the changes that occurred during the rental.

CHARGE PHOTO OF DAMAGES

In case of damage you can upload the photos directly by linking them to the contract and vehicle card.

MANAGE THE REPLACEMENT OF VEHICLES

Directly from the contract you can manage the replacement of the vehicle: you can choose a new vehicle from the same group or a different group. MyRent will allow you to keep track of the history of the substitutions, keeping the calculation of the sum of the kilometers traveled and the fuel consumed.

ACCEPT RETURN PAYMENT

You can manage all the additional payment amounts you request when the vehicle returns. Fuel charge and extra kilometers will be charged automatically by the system.

 


MyRent App

APP CHECK IN

With MyRent App you can register the check-in directly from the parking in the presence of your client.
You can check the damage with him, communicating the cost in real time. You can associate the photos of the vehicle, close the contract with the kilometers and fuel consumption verified together.

APP FOR DIGITAL SIGNATURE

You can use MyRent App to proceed directly even with the signing of the contract from the iOS or Android tablet, retaining its legal value.


OTHER FEATURES

AFFILIATES

Enter the company master data of your network. Your affiliates will be able to use MyRent with dedicated price lists and a database of quotes, reservations, contracts and invoices exclusively dedicated to them.
The administrator can continue to monitor performance data and reports.

BLACK LIST

You will have a section where you can enter the customer details in black-list: MyRent will check if customers and drivers with the same data have already been entered.Since they will go into black lists, they will no longer be able to rent your vehicles.

FINES

Enter the data of the fine report: you can proceed with the printing of the documents to be sent both to the competent authorities and to the customers. You will be able to keep track of the processing status, until the payment is received by the customer.

TRANSFERS

If you have multiple locations, you can organize the distribution of your fleet by moving internally.Print the waybill for your internal employee and from the calendar you can see that the destination office is different from the vehicle location exit.

INTERNAL MOVEMENTS

You can customize all the types of movement you want so you can keep track of the reasons for the movements and plan the use of your fleet based on the type.

COMPLAINTS

Monitor your customers’ satisfaction level: categorize complaints and manage them according to  the priority levels you define.

MULTILANGUAGE

MyRent is translated into the following languages: Italian, English, French, German, Spanish.It is designed to be translated into all the languages of the world

PRINTED DOCUMENTS IN LOCAL LANGUAGE

We customize your printed documents in your local language: send us the text in word format.We will also upload the company logo and company data, both of the main company and of the affiliates.

DOCUMENT MANAGEMENT SYSTEM

You can upload all the documents you want  in any format: pdf, jpg, word, excel, etc.They can be copies of identity documents, damage photos, circulation cards, scans of other contracts, etc.


CUSTOMIZED RATES

RATE LISTS

Create your rate lists customized according to you needs.

PRICES ACCORDING TO THE DURATION OF THE RENTAL

You can set the duration of the rates independently: you will associate different prices for duration and group of vehicles.

CONVENTIONS

Create different price lists for each convention: you can apply different strategies depending on the channel from which you receive the customer.From XML tour operators to hotels. From loyal customers to courtesy cars.Find yourself ready to handle every need.

PROMOTIONS

You can set special promotions, which vary from user to user and from period to period. Choose the ideal discounts based on your needs

DISCOUNTS

Define which price lists can be discounted and which are not: your users can apply the discounts based on the rules of promotions and custom permissions.

SEASONAL RATES

High and low season can be managed precisely: you can decide the validity dates of the offers and the periods in which it is possible to rent the vehicle at your predetermined prices.

LAST MINUTE AND LEAD TIME

You have the option to set different rates, for example higher for customers who decide to book a few hours before the pick-up date. You can decide the start time of the last minute venue by location. With the Lead Time function you can define the minimum notice hours for each location to accept an XML reservation or from your booking.

OPTIONALS

Create all the optionals you want and define both the type and the payment method.Pre-determined automatisms will help you to associate the required optionals when necessary, as for example, in the case of the additional driver.

ONE WAY

If you have multiple locations, you can allow your customers to take the vehicle to a location and return it to another location. The system will calculate the one way charge.

COMMISSION CALCULATION

If you have commercial agents, you can decide to assign them a dedicated price list and calculate the commissions on the turnover that is up to them.

MULTICURRENCY

MyRent is compatible with currency management worldwide. Set your base currency and then MyRent will allow you to update the values based on exchange rates.

RENT TO RENT

f you deliver the vehicles in sub-rental to your customers, you can independently manage the data of the contractual agreements with the planned installments. MyRent will automatically generate the monthly bill with the correct competence.


XML INTEGRATION

PARTNERS

We have integrated MyRent with Europe’s most popular car booking platforms:Titanium; Rent.it; Do you Spain; RentalUp; Rentalcars; CarRental;RentCar; VehicleRent; CarDelMar; BSP; BookingGroup;WiseCap; VipCar; DiscoverCarHire; CarTrawler.and we will continue to do so with all the additional ones you will require us to have.

API

We provide our customers with the API to allow the integration between the MyRent and the Tour Operators XML portals.This will allow you to have a graphically personalized booking platform based on your needs

WEB CHECK IN

If you want  a top service, you can allow your customers to check in online from your website: they search for your booking and proceed with the rental confirmation.In this way they will be able to take the keys directly at the desk, cutting off all the delivery times of the vehicle

ONLINE BOOKING

With the online booking module you can allow your customers to make reservations directly from your website.They will insert the data of the rental, they will choose models and prices based on the availability present in the MyRent, they will be able to see the technical details of the vehicle and insert their personal data that will be automatically saved in the MyRent.They can proceed to immediate payment or to pick up the vehicle depending on how you prefer and they will receive by email the confirmation voucher to be presented at the counter at the beginning of the rental.

PAYMENT METHODS

You can manage the cash collection, register a bank transfer or make online transactions with card tokenisation through the virtual pos that we have integrated with Ingenico. Choose and customize payment methods that are best suited to your needs!

THIRD PARTIES ONLINE BOOKING

You can adapt the online booking form to different needs. For example you can associate the booking to a dedicated price list to be used by third parties who share with you in the reception of the reservations.

BILLING FROM ONLINE BOOKING

You can allow your customers to receive an invoice once payment is made for the online booking.The invoice is generated automatically by the online booking form but will also be present in the MyRent in real time.

FREE SALE – STOP SALE

For optimal fleet management, you can decide day by day and for each location, whether to accept reservations regardless of the actual availability of the fleet.

When you no longer want to risk overbooking, you can decide to stop online sales.

GROUPS UPGRADE

To better manage the cases of overbooking, you can set rules to assign the groups of higher level vehicles in the reservations. MyRent will assign the vehicle without changing the rate.

COUPON

You can set promocodes that can be entered in the booking form of online booking, in order to allow your customers to take advantage of particular discounts.

DASHBOARD

From the MyRent home dashboard, you can view progress reports of your current activity. You will compare the graph of current contracts and those of future contracts. in addition, a summary of the drop-in and drop-off will be added.

FLEET REPORT

A dedicated report will show you the real availability of the fleet based on the expected movements in the selected period and location.

COSTS AND REVENUES REPORT

If you decide to upload also the purchase voucher to MyRent, you will automatically be able to have the chart that compares revenues and costs based on groups and locations for the selected period.

MARKET ANALYSIS

We have created a system that allows you to compare the rental prices applied by the main rental companies in Italy in real time.

Select the period, the vehicle group and the location: so you can adapt your sales policy to the one of the market.


FLEET

WEB DAMAGE MANAGEMENT

From the vehicle card you can decide to record the damage on the vehicle. You will also find on the list the damage previously recorded in the rental contracts. You will then have a list of the damage history with the relevant repair dates.

MAINTENANCES

You can customize your maintenance 100%: categorize the types (for example, coupons, revisions, insurance, stamps, extraordinary maintenance, etc.), assign an order of priority and set deadlines.

FLEET OPTIMIZATION

MyRent helps you better organize your fleet, using the vehicles that are really available. You can decide to dismantle the number of  plates associated with the reservations and rebind them according to an optimization algorithm in the MyRent that assigns the vehicles based on the kilometers traveled.

ORDER AND REPAIRS MANAGEMENT

Once the maintenance has been set, you can decide to send it to your bodybuilders and trusted electricians to allow them to repair your vehicles according to the priority you have assigned.

CAR CARRIER

If you organize a If you organize a shipment of cars from one location to another you can keep track of the list of vehicles that have been transported with the car carrier.


BILLING

BILLING AT CHECK-OUT

You can choose whether to print the invoice when leaving or returning the vehicle. MyRent will automatically calculate the amount according to the contractual agreements.

BILLING AT CHECK-IN

If you have already created an invoice associated with the contract, MyRent will automatically calculate the amount for the difference that still has to be invoiced.

FREE BILLING

If you have other activities parallel to the rental, you can create a free invoice completely detached from the contracts to be filled in according to the specific needs of the case.

CREDIT NOTES

If necessary, you can decide to cancel an amount using a credit note: MyRent will guide you in choosing the first note associated with the invoice.

BILLING TO BROKERS

If you have established a particular agreement with your trusted brokers, at the end of the month you can proceed with the generation of automatic billing to each of them for the part of their competence.

MULTIPLE CUSTOMER BILLING

For the same rental contract you can decide whether to issue one or more invoices, to be associated with different headings.

PROFORMA BILLING FOR COST CENTER

DEPOSIT INVOICE and INVOICE FROM RESERVATIONS

INTEGRATION WITH OTHER ACCOUNTING SYSTEMS 

Our team of developers is available to allow you to export tax documents from MyRent. You can import them with a few simple clicks on your trusted accounting software.